Built for tank service crews
The aquarium maintenance software that remembers every tank on your route
TankRound is aquarium maintenance software for aquarium service companies that logs every client tank visit (water readings, tasks, livestock and equipment), shows which tanks are due or overdue on the route, and gives clients a service report they can read.
Freshwater, planted, fish-only, reef, brackish and ponds. Homes, offices, restaurants and waiting rooms.
The calls you get
What clients ask after a fish dies, and what you can say back
“What were the nitrates last month?”
Usually: readings live in a notebook in one tech's van.
Every visit's readings sit on the tank, in a trend table the next tech sees before they open the lid.
“What did you do last time?”
Usually: the client's service report is a text message or a card taped to the stand.
The client logs in and reads each visit's summary, or you send a report link. Internal notes stay internal.
“The tang died. What else is in there?”
Usually: nobody wrote down what went in, or when the heater was last checked.
Each tank keeps its livestock with counts and status, and its equipment with service and replace-by dates.
“Who's overdue this week?”
Usually: eighty tanks tracked from memory and a wall calendar.
Each tank has an interval; logging a visit sets the next date and the due board sorts the route.
Fish tank service log
Log the visit at the tank, in under a minute
Technicians open the tank on their phone, see the last readings and the target ranges, and type what they tested. Reef readings (salinity, alkalinity, calcium, magnesium) only show on saltwater tanks.
- Ten water parameters plus water change %
- A task checklist instead of free text
- Livestock and equipment notes
- A photo from the phone camera
- A plain summary written for the client
- Internal notes the client never sees
Visit · Lobby reef, 180 gal
- Temp
- 78.2 °F
- pH
- 8.2
- Salinity
- 1.025
- Ammonia
- 0
- Nitrate
- 5 ppm
- Alk
- 8.4 dKH
- Glass cleaned
- 25% water change
- Filter media changed
- Skimmer cleaned
“Everything looks healthy. Trimmed back the green star polyps and topped up the 2-part. See you on the 24th.”
Next visit due Oct 24
Due and overdue board
The week's route, sorted for you
Give every tank a service interval: 7 days for the restaurant reef, 30 for the dentist's planted tank. Each logged visit sets the next date, and the board shows overdue tanks first, then the next 7 days.
Filter it by technician, or move a tank to another tech from the board when someone is out sick.
Overdue
Lobby reef, 180 gal
Harbor Dental
Koi pond
The Okafor residence
Next 7 days
Sushi bar tank, 90 gal
Kaito Restaurant
Planted 75
Brightline Pediatrics
Office FOWLR
Mesa Title Co.
Later
Living room reef
The Delgado family
Waiting room cichlids
Northside Vet
Livestock and equipment history
Know what's in the tank before something dies
Each tank keeps its fish, corals and inverts with counts, date added and a status (healthy, watch, lost, removed), plus its filters, heaters, pumps, skimmers, lights and controllers with last service and replace-by dates.
When the client calls about a dead tang or a cold tank, you can see what was in it, what was flagged to watch, and when the heater was last checked.
Client portal and service reports
A service report your clients can actually read
Clients sign in to see their tanks, each visit's summary and readings, and when you're coming back, and they send requests from there instead of texting your tech. Or send a one-tank report link that works without a login.
OwnerAll plans
Every client, tank and visit; due board, team, settings, billing and deleting records
ClientAll plans, unlimited
The tank owner or office contact: their own tanks, visit summaries, livestock and equipment, and a form to send you a request. Never your internal notes
TechnicianCrew and Company
Only the tanks assigned to them: logs visits from a phone with readings and a photo, updates livestock and equipment, works requests on their tanks
Office managerCompany
Keeps client and tank records current, reassigns tanks, answers requests and logs phone calls; reads visits but can't change them
Pricing
Pay for the route you actually run
Start with a 14-day free trial, no card needed. Client portal logins never cost extra.
Solo
40 tanks
Just you in the field, unlimited client portal logins, 5 GB of visit photos.
$19/mo$190/year
Try SoloCrew
200 tanks
5 technician logins, unlimited client portal logins, 25 GB of visit photos.
$49/mo$490/year
Try CrewCompany
Unlimited tanks
20 technician logins, 3 office manager logins, unlimited client portal logins, 100 GB of visit photos.
$99/mo$990/year
Try Company
Every plan includes the due board, visit log, trend tables, livestock and equipment, client requests, report links, and CSV import and export.
Questions
Running an aquarium service company on TankRound
- What should a fish tank maintenance log include?
- For each visit: the date and who did it, water parameters (temperature and pH on every tank; ammonia, nitrite and nitrate; salinity, alkalinity, calcium, magnesium and phosphate on saltwater and reef tanks), how much water was changed, what was done (glass, filter media, gravel vacuum, skimmer, plants, dosing), notes on livestock and equipment, and when the next visit is due. TankRound's visit form has all of these, hides the reef-only readings on freshwater tanks, and keeps a trend table per tank.
- How do aquarium service companies track which tanks are due?
- Most start with a wall calendar or a spreadsheet tab per client, which stops working somewhere past 40 tanks. In TankRound every tank has a service interval in days (weekly, every other week, monthly). Logging a visit sets the next due date, and the due board lists overdue tanks, then the next 7 days, then everything later, filterable by technician.
- Is there a fish tank maintenance checklist for service visits?
- Yes: the visit form's task list is the checklist. Tick glass cleaned, water change, filter media changed, gravel vacuumed, skimmer cleaned, plants trimmed, dosing refilled and livestock fed, then write a short summary for the client. Set target ranges on each tank (like pH 8.1 to 8.3, nitrate under 10) so the tech sees them on the form.
- Can my clients see their aquarium service reports?
- Two ways. Invite the client to the portal (unlimited client logins on every plan): they sign in and see their own tanks, each visit's summary and readings, livestock and equipment, and they can send a request like “the angelfish looks off”. Or make a read-only report link for one tank and text it to them. Internal notes, photos and your people's names never show.
- Is this aquarium management software for hobbyists?
- No. Hobbyist apps like Aquarimate or Tankbook track one person's own tanks. TankRound is for aquarium service businesses that look after other people's tanks: clients, technicians, routes and client-facing reports.
- Why not Jobber or Housecall Pro?
- They handle quotes, scheduling and invoices well, but have no water-parameter fields, no livestock or equipment list and no per-tank history. Many aquarium service companies keep their invoicing tool and use TankRound for the tanks themselves; TankRound doesn't do invoicing.
Log Monday's first tank in TankRound
Bring your client list over from a spreadsheet, set each tank's interval, and the board fills itself as the visits go in.
Updated October 13, 2026